The mission of the Morris Museum is to elevate the cultural consciousness, excite the mind and enhance the quality of life of children and adults in the communities it serves by providing excellence in programming and education in the arts, sciences and humanities.
The Museum, family oriented and community focused, provides unique school offerings, changing exhibitions and distinctive performances to further the understanding and appreciation of the role of arts, sciences and humanities in our diverse communities. It also builds and preserves a permanent collection of art, science and cultural materials and organizes and presents exhibits, educational programs and publications which serve as a significant learning resource for the citizens of the State of New Jersey.
The Administrative Assistant provides support to the Executive Director for Museum operations, coordinates the recruiting, assignments and tracking of Museum volunteers and interns, and is familiar with the various Museum databases and software programs, as well as the computer and telephone system used at the Museum.
- Administrative support for Executive Director, scheduling meetings and conference calls, coordinate plans, prepare and assemble materials, handle and track projects and events as requested.
- Coordination of Board of Trustee communications, minutes and meetings:
- Record minutes at Board meetings and produce timely minutes;
- Schedule Board and Committee meetings;
- Coordinate notices, reminders, handouts, and food service for meetings;
- Maintain Board roster and Committee assignments.
- Gather and assemble monthly Dashboard Report for Board Meetings.
- Maintain Museum Master Calendar:
- Reserve Museum rooms/space for all events, identifying and resolving scheduling conflicts as they occur;
- Maintain paper copy of all reservations for maintenance staff;
- Maintain electronic copy of all reservations.
- Maintain master files, contracts and legal documents for Board of Trustees and Museum.
- Maintain Job Descriptions and Organization Charts:
- Assist with resume collection and analysis for new positions in the Museum;
- . Handle communication with position candidates;
- Update organization chart and update/distribute new staff directory as personnel changes occur.
- Order all Museum and Theatre office supplies working with CFO to maintain budget.
- Submit credit card reconciliation and check requests for Executive Director.
- Submit check requests for administrative and operating expenses.
- Maintain Staff listing and emergency contact information in Outlook.
- Provide coverage of Admission Desk as required keeping front desk reference material up-to-date and accurate.
- Work with outsourced IT group to handle new IT software, PCs and servers and to troubleshoot problems with IT equipment.
- Research and arrange for the installation of new software and upgrades as required.
- Coordination of Volunteer and Intern applications and Hours served:
- Record online and print applications for volunteers and interns;
- Respond to initial application;
• Track and report volunteer hours and departmental statistics annually;
- Assist with planning and execution of annual volunteer recognition event.
- Collect and distribute daily USPS mail.
- Assist Executive Director with other projects as needed.
- Applicable education and experience in office management.
- Excellent organizational skills.
- Person with the ability to establish priorities and to meet deadlines.
- Must handle multiple tasks with minimal supervision.
- Strong written and verbal communication skills are necessary.
- Excellent computer skills are required; proficiency in Microsoft Office, Excel, Power Point, Outlook, mail merge, e-mail, Internet and office equipment.
- Positive attitude in a fast-paced environment and commitment to accuracy and detail.
- Excellent interpersonal skills to work with staff, Trustees, donors and the visiting public.
- Ability to handle confidential material and communications.
How to apply:
Email a cover letter indicating times and availability, resume, and a list of 3 references to email@example.com. Indicate “Museum Administrative Assistant” in the subject line. No phone inquiries or mail applications. Applications will be accepted until position is filled. The Morris Museum is an affirmative action/equal opportunity employer.
The Morris Museum, located in Morristown New Jersey, is seeking outgoing, creative individuals to join its Education Department to advance public engagement and understanding of the arts and sciences through inquiry-based learning experiences.
This is a part-time, permanent position. Hours are flexible, however, typical working hours are between 9am-1pm. Some evenings and weekends required. This position works closely with all Education Department staff and other staff across the Museum.
Specific responsibilities include:
- Teach interdisciplinary education programs to student groups of all needs and abilities, from Pre-K through grade 12, as well as adults and senior citizens;
- Develop and deliver new learning activities (individual and multi-session) that may involve hands-on demonstrations, working with a variety of materials, and scheduling guest speakers or performances;
- Motivate museum visitors to make discoveries and connections to their lives and the world around them;
- Organize approximately 3 Family Festivals per year and other weekend education programming from families;
- Coordinate and schedule birthday parties for children and conduct educational programs for children’s parties
- Supervise interns and volunteers who assist at education programs;
- Work successfully and collaboratively with educators, curators, administrators, and other staff on several projects concurrently;
- Develop and produce ongoing information materials, fliers, articles, as needed;
- Assist with developing marketing and assessment materials/activities; and
- Other administrative and educational duties as assigned.
The successful candidate will bring a commitment to conducting creative educational programs with an entrepreneurial spirit. The qualified candidate will have a minimum of 2 years related experience conducting arts education or hands-on science programs for youth, object-based learning, gallery or museum-based teaching.
- Strong knowledge of either art history or the natural sciences is required;
- Outgoing and energetic;
- Passionate about the dynamic role of museums;
- Forward thinking, well organized, creative self-starter;
- Open to collaborating and learning from others;
- Excellent oral and written communication skills and attention to detail;
- Public presentation and demonstration skills;
- Working knowledge of Microsoft Office (Word, Excel, PowerPoint & Publisher)
- A BA is required. An M.A. in arts or science education, or supervisory experience in either field is preferred.
How to apply:
Email a cover letter indicating times and availability, resume, and a list of 3 references to firstname.lastname@example.org. Indicate “Museum Educator” in the subject line. No phone inquiries or mail applications. Applications will be accepted until position is filled. Tentative start date is May 1, 2014. The Morris Museum is an affirmative action/equal opportunity employer.